How to Add New Users and Authors to Your WordPress Website

How to Add New Users or Authors to Your WordPress Blog

Do you want to add a new user or an author to your WordPress blog website?

WordPress is one of the most popular open-source Internet blogging platform. You can add WordPress administrators, contributors, editors, and authors to your WordPress blog by inviting them while you are logged into your website.

It comes with a built-in easy to use user management system. This lets you add new users with different roles and permission levels, which is helpful.

This guide article will show you how to add new users or authors to your WordPress website.

Adding a New User or Author to Your WordPress Website

There are three different ways to add new users to the WordPress website. You can add a user manually, let users register for free, or create a paid membership website where users pay to register.

Manually Adding New User, Editors, or Author to Your Website

If you want to add a small number of administrators, contributors, editors, and authors to your website, this is easy to do with WordPress’s built-in user management system.

You need to go to the Users » Add New page in your WordPress admin area. Next, you have to fill out the form to create a new user or author.

Manually Adding New User, Editors, or Author to Your Website
Manually Adding New User, Editors, or Author to Your Website

On the account creation form, you first need to enter a username. The user can use the username or their email address to log in.

Note: You can’t easily change the WordPress username later, but all the other account details can.

Next, enter the user’s valid email address. Users will need this to reset their account passwords and receive email notifications.

After that, you will need to choose an account password. I highly recommend using a strong account password for this purpose.

Tip: You can use the ‘Generate password’ button to create a strong password for the user’s account automatically. To set a specific password for users, click the Show’ button and type the preferred password.

Next, Below the password field, there’s an option to send the account details to the user via email – Tick this checkbox if you wish. This will also have a link, so users can set a different password if they want.

The last option is to choose a WordPress User Role from the dropdown list.

The last option is to choose a WordPress User Role from the dropdown list.

Note: Each WordPress user role comes with a different set of capabilities. Subscriber is the least powerful role, and Administrator is the most powerful role. You need to choose a user role depending on what tasks a user will be performing on your website.

You may already know what role you want to give your users. If so, select the role and then click the ‘Add New User’ button at the screen’s bottom.

If you’re unsure about the WordPress user role, don’t worry. I have a detailed explanation of the user roles in the next section of this article. Let’s continue.

Bonus: Some WordPress plugins create additional user roles. For example, the Yoast SEO plugin adds the ‘SEO Editor’ and ‘SEO Manager’ roles,  the WooCommerce plugin adds  ‘Shop Manager’ and ‘Customer’ roles. Check each of the plugin’s documentation to determine any additional roles you see in this list.

User Roles Explained in the WordPress

WordPress comes with these default user roles:

  • Administrator
  • Editor
  • Author
  • Contributor
  • Subscriber


An administrator user can perform all tasks on a WordPress site. And is, therefore, the most powerful role. You can have more than one administrator.

Users with the administrator user role can change almost everything, such as themes, install plugins, add/edit/delete, media, content, and other users, including other administrators.

So, you should only assign the administrator role to users who you fully trust. Also, you should feel confident about their technical skills.


An editor can add, edit, publish, and delete their own posts and posts by all other users.

They cannot access WordPress settings, plugins, themes, and other admin features.

This user role is useful if you have an editor who manages a team of authors and publishes content regularly.


Users with the author user role can add, edit, and publish their own posts.

They cannot edit other user’s posts or access features like themes, plugins, settings, and tools.

You may want to use a useful plugin to restrict authors to only write in a specific category.

You could also let authors revise their own published posts. Again, you will need to use a plugin to extend the Author user role.


A user with the contributor user role can write posts but cannot publish them.

However, they cannot edit other user’s posts and cannot access other admin screens like themes, plugins, settings, tools, etc.

Need to mention important things that contributors cannot upload media files, such as images. The easiest way to get around this is to get contributors to upload their own post’s image(s) through a file upload form.

In this case, you can save the images straight to the WordPress media library. This makes it easy for an administrator or editor to add them to the post.


Users with a subscriber’s role can only maintain their own profile on your website, and they cannot write posts.

It is usually used on WordPress websites where users must sign in to submit comments or download content.

With the default user settings, subscribers can create a profile and save their basic details.

I hope this basic article helped you learn how to add new users and authors to your WordPress website in an easy way. Thank you.